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Enterprise platform · Odoo

Odoo, one system of modules for your whole company.

Family businesses, growing firms and subsidiaries of bigger groups get Odoo from us in phases, with custom modules written so the yearly version change does not break them. We connect Odoo to banks, Peppol, web shops and the group ERP, and use AI where it removes repetitive tasks.

For Maltese family businesses, growing companies and local subsidiaries of international groups that need a single system, not the overhead of a large ERP.

Start a conversationCompare Salesforce, SAP and Odoo
  • OdooGold PartnerPartner status · Odoo
  • ISO/IEC 27001 certified
  • 600+ European government projects
Odoo modules sharing one database, with the systems around them. Odoo sits at the centre as one database shared by six modules: accounting, inventory, manufacturing, sales and CRM, projects, and HR. Six lines lead away from that database, one each to AI document capture, the Peppol network, banks and their statement files, online sales, an SAP group core, and identity.

Is Odoo the right platform for you?

A good fit when

  • A family business or mid-sized firm wants its accounts, sales, stock, projects and HR together on a single database, in place of several unconnected tools.
  • A group’s Maltese subsidiaries need their own ERP, reporting into the group core.
  • Starting small, with two or three modules, and adding more as the business grows suits you best.
  • Your processes are close to normal practice and the cost of licences counts.
  • You want a say in hosting, up to running Odoo yourselves in a data centre inside the EU.

Look at alternatives when

  • Consolidation over many legal entities, production at scale or demanding statutory reporting. That is what SAP S/4HANA is made for, possibly with Odoo at subsidiary level.

    Alternative: SAP

  • Big contact centres, complex case handling or extensive portals for residents. Salesforce is the stronger option there.

    Alternative: Salesforce

  • Your plans involve rewriting a large part of Odoo’s standard behaviour. Every yearly version change would then become a project in itself, and a bespoke application could be the cleaner route.

    Alternative: Enterprise Software & SaaS

Our Odoo services

Our Odoo work falls into five types, usually mixed. The capability matrix lower down uses the same five as its columns.

  1. 01

    Implement

    Implementation

    Choosing modules, configuration, fiscal localisation and moving your data, done in phases so that daily work carries on.

    Outputs

    • Module map
    • Configured database
    • Key-user training
  2. 02

    Extend

    Custom modules

    Python and OWL modules that inherit from the standard instead of overwriting it, backed by automated tests, so each annual upgrade remains under control. Odoo Studio where a change without code will do.

    Outputs

    • Custom modules
    • Automated tests
    • Upgrade notes
  3. 03

    Integrate

    Integration

    Banks, e-invoicing over Peppol, online sales, couriers, payment providers and the group ERP, linked through Odoo’s external API, with an integration layer once the volumes need one.

    Outputs

    • Interface list
    • Monitored connectors
  4. 04

    Migrate

    Migration and upgrades

    From spreadsheets, a legacy ERP or an earlier Odoo release: data mapping and reconciliation, and moving custom modules to the new version.

    Outputs

    • Migration plan
    • Reconciliation reports
  5. 05

    Operate

    Managed evolution

    Hosting on Odoo.sh or on infrastructure you choose, monitoring and backups, and an upgrade plan each year so your version never drops out of support.

    Outputs

    • Hosting set-up
    • Upgrade calendar
    • Support backlog

Capability matrix

Which Odoo applications we cover, and what kind of work we carry out in each. Rows are read from left to right.

  • Accounting and invoicing

    Accounts for several companies, fiscal localisation, bank reconciliation and electronic invoicing.

    • Implement
    • Extend
    • Integrate
    • Migrate
    • Operate

  • Sales, CRM and e-commerce

    Quotes, recurring subscriptions, the Odoo website and links with outside web shops.

    • Implement
    • Extend
    • Integrate
    • Migrate
    • Operate

  • Inventory and purchase

    Several warehouses, stock routes, replenishment rules and suppliers.

    • Implement
    • Extend
    • Integrate
    • Migrate
    • Operate

  • Manufacturing and quality

    Bills of materials, work orders, equipment upkeep and quality checks.

    • Implement
    • Extend
    • Integrate
    • Operate

  • Projects, timesheets and field service

    Project plans, timesheets and invoicing of hours worked.

    • Implement
    • Extend
    • Operate

  • HR and expenses

    Staff records, leave and expense claims; payroll only where Odoo offers a localisation for the country.

    • Implement
    • Extend
    • Operate

  • Fiscal localisation and Peppol

    Charts of accounts and tax reports per country, Peppol and the e-invoicing formats each country uses.

    • Implement
    • Integrate
    • Operate

  • AI features

    Bill and receipt digitisation and the AI functions in recent releases, configured with rules for their use.

    • Implement
    • Extend
    • Operate

  • Odoo.sh and self-hosting

    Where Odoo runs, test copies, backups, monitoring and moving to each new version.

    • Migrate
    • Operate

AI in Odoo

Built into the platform

Out of the box, Odoo offers AI aimed at routine tasks. Its digitisation of supplier bills and expense receipts reads the document and proposes an entry that a person then checks, and writing help appears in emails, documents and the website builder. Recent releases bring configurable AI too, such as fields completed by AI and agents acting on Odoo records.

Availability varies with version, edition and hosting, and certain features are paid for in credits. Before anything is planned around them, we confirm what your version includes and where documents go to be processed.

Built next to the platform

Alongside Odoo we add what it lacks: assistants that answer questions about Odoo data within each user’s access rights, classification of incoming documents so they land in the right application, and automation of everyday back-office steps like payment matching, reminders and low-stock warnings. All of these work via Odoo’s external API and follow its access rights.

Their rights are limited, they wait for a person’s approval before posting or paying anything, and every step is logged. If a result is unclear, a member of staff makes the call.

Choosing a route

  1. 01

    Is it about reading supplier bills or expense receipts?

    If yes

    Try Odoo’s built-in digitisation first, and count how often your staff have to fix its proposals.

    If no

    Look first at what automated actions and the AI in your Odoo release already do.

  2. 02

    Does the task depend on data or documents from outside Odoo?

    If yes

    Create a service alongside Odoo that connects via its external API.

    If no

    Set up the built-in features and keep the logic within Odoo.

  3. 03

    Does your company use Odoo Online?

    If yes

    Custom Python modules cannot be installed on Odoo Online, so bespoke AI must run as a service outside it.

    If no

    With Odoo.sh or self-hosting, a custom module can bring the AI step into the screens people already use.

Steps towards an Odoo that works for you

  1. Step 01

    Scope

    Which processes and applications, what the localisation needs, which interfaces, and where Odoo is hosted.

    • Module map
    • Hosting decision

  2. Step 02

    Configure

    We configure the standard first, working with your key users in a test copy.

    • Configured database
    • Gap list

  3. Step 03

    Customise sparingly

    Custom modules only to close real gaps, each with tests and upgrade notes.

    • Custom modules
    • Test suite

  4. Step 04

    Migrate data

    Opening balances, master data and open items, each tied back to the figures in the old system.

    • Reconciliation reports

  5. Step 05

    Go live

    Training, the switch to Odoo and support close at hand until the first month end has been closed.

    • Cutover checklist
    • First close

  6. Step 06

    Upgrade yearly

    A planned upgrade every year, so your version remains supported.

    • Upgrade calendar
Illustrative example

A family business invoicing Government over Peppol

01Starting point
A Maltese family business with a distribution company and a services company keeps its books in spreadsheets and an accounting package that is no longer supported. It has started to win Government contracts, and some calls for tenders require e-invoices.
02What we put in place
One Odoo database holding both companies, with sales, purchasing, stock and accounting, EN 16931 invoices in the Peppol BIS Billing 3.0 format sent to Government buyers through a certified Peppol service provider, bank statement import, and combined management reports for the family.
03Where people decide
The finance team approves every incoming supplier bill before it is posted, and the owners sign off credit notes above an agreed amount.
04How we judge success
Days from month end to management accounts, the share of supplier bills posted without retyping, the share of invoices accepted by Government buyers on first submission, and the effort each annual upgrade takes.

How Odoo connects to your other systems

In a family business Odoo is usually the central system; in a larger group it tends to sit at the edge. We connect it to banks, to the Peppol network for invoices to Government buyers and trading partners, to online sales, to couriers and to payment providers, and within a group to the SAP core for consolidation and intercompany flows.

The external API of Odoo covers most connections on its own. When volumes grow, or several systems depend on the same records, an integration layer goes in between, so upgrading one system leaves the others working. Those interface contracts are designed by our integrations and API team.

Illustrative example

People and channels

  • Staff working in Odoo
  • Web shop and client portal
  • Mobile devices and tills

Odoo

External API · integration layer

Systems and networks

  • Peppol network
  • Banks and statement files
  • Group core on SAP
  • Couriers and payment providers
How Odoo links to systems and networks
Read the diagram as text

On the left are the people and channels: staff working in Odoo, the web shop and client portal, and mobile devices and point of sale.

In the centre is Odoo, linked to all other systems through its external API and, where the volumes justify it, an integration layer.

On the right are the systems and networks: the Peppol network, banks and their statement files, the SAP group core, and couriers and payment providers.

Odoo for your sector

Government & Public Entities

Government & Public Entities

Public entities, local councils and publicly funded voluntary organisations that need accounts, purchasing and projects, with e-invoicing to and from Government over Peppol, on hosting they keep control of.

600+

European government projects

  • Manufacturing & Industry

    Smaller plants and subsidiaries in Malta: bills of materials, work orders and quality checks, with figures passed to the group’s SAP core for consolidation.

  • Healthcare & Life Sciences

    Private clinics, care homes and suppliers of medical goods tracking stock, purchases and invoices lot by lot.

Malta

Odoo in Malta

National rules reach Odoo first through its fiscal localisation and its invoicing. In Malta, Government has chosen Peppol and accepts EN 16931 e-invoices, in the Peppol BIS Billing 3.0 format, on contracts above the EU thresholds. There is no legal duty yet for suppliers to send them, but some calls for tenders on ePPS ask for it, so a family business bidding for public work should have its invoicing ready.

Customers abroad bring their own rules. Belgium, for example, has made Peppol e-invoicing between businesses compulsory since 2026. We configure the localisation, test it with your real buyers and suppliers, and keep custom modules away from the tax logic, so a change in the rules comes with the next Odoo update rather than a rebuild.

Questions about Odoo

Can Odoo send e-invoices to Maltese Government buyers over Peppol?

Government in Malta has chosen the Peppol network, and ministries, departments, public entities, regional authorities and local councils must accept e-invoices that follow EN 16931 on contracts above the EU thresholds, with Peppol BIS Billing 3.0 as the format. Suppliers are not legally obliged to send them, but a call for tenders may make it a condition. Customers elsewhere in the EU, for instance in Belgium, may also expect invoices over Peppol.

Odoo can produce invoices in that format. Whether its built-in Peppol connection covers your company depends on the version and the country, so we check it first and otherwise connect a certified Peppol service provider through the integration layer. We then test exchanges with your main buyers and suppliers, confirm that invoices pass Peppol BIS Billing 3.0 validation, and agree how incoming invoices are matched and approved.

Should we choose Community or Enterprise?

Community is open source and has no licence fee, yet it leaves out applications and features that many companies rely on, among them several accounting, localisation and AI functions. Enterprise includes them, together with Odoo’s upgrade service, against a subscription per user. We set both against your own list of processes rather than a sales brochure.

Should we use Odoo Online, Odoo.sh or our own servers?

Odoo Online is the simplest to run, though it rules out custom Python modules. Odoo.sh is Odoo’s own platform service and supports custom modules, staging databases and automated tests. On your own servers you control location and security completely, and you also carry the whole operational burden. Sovereignty needs, the amount of customisation and your in-house operations capacity settle the choice.

How much does the yearly upgrade cost us?

Every year Odoo issues a major version, and support covers only recent ones. Standard data moves across with Odoo’s upgrade service; custom modules are migrated by whoever maintains them. Cost is therefore driven almost entirely by the amount and style of customisation, which is why we inherit rather than overwrite, keep tests in place and plan for upgrades from the outset.

Will Odoo work next to SAP inside a group?

It can, as a two-tier ERP: SAP for the group core and consolidation, Odoo in the smaller subsidiaries, such as the Maltese operation of a European group. Most of the effort is in the integration: shared master data, intercompany flows and mapping each local chart of accounts to the group one. Our SAP consultants design both ends together.

Can we leave our old ERP for Odoo without halting operations?

Normally yes, with a phased approach: finance and master data go first and operations follow, while the old system stays available read-only for history. At every stage we reconcile balances and open items, so the change shows up correctly in the figures and not only in the screens.

Let us talk about Odoo

You may be picking an ERP, repairing an Odoo that has been customised too heavily or linking subsidiaries to a group core. In each case we start by talking through your processes and your timetable.

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